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Recruitment database

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Recruitment database

The Importance of Recruitment Database Management in Recruiting Business

Recruitment comprises of a comprehensive intricate process where you need to manage a lot of data and information, track the\rough different sources, extract valid and required information, once again make a record of all those, again when you do sorting of candidates you need to refresh your data record accordingly. Therefore, needless to say that recruitment is particularly a database oriented sector. You need to continuously maintain a wide range of database of candidate, clients, job ads, posting sources, categorical division of available candidates, client requirement, etc. therefore, a strategic maintenance and management of recruitment database can help you to seamlessly run your recruitment business in a more potential and effective way.

There are different types of recruitment database required to n\be maintained in a recruitment business like:

  • ATS or Applicant Tracking System

  • Job Ad Database

  • Client Database

  • Interview Schedule Database


There are hundreds of applicants who may submit resume and apply for different posts in your recruitment agency. Maximum part of those applicants may not be eligible or suitable for the particular job profile. But maintaining a record of these applicants for future reference and use is what can heighten your working ease. By maintain an ATS you can keep record of all active as well as passive applicants. Therefore, in future you can easily refer to according to job profiles. Even if some candidates have applied few years back, they can be open to conversation even now, and may be suitable for a particular job profile.

Job Ad Database

As a recruiter you may be handling more than one client and several job profile recruitments at a time. Therefore you need to maintain different databases all together for different ads that you run for different clients and job roles. If such recruitment database maintenance is overlooked it could essentially lead to confusing mess of work management.

Client database

It is very common for recruitment agencies working individually and independently taking up contracts from client companies for finding apt candidates. Therefore, if you are a recruiter with more than one client you need to have distinguished, well managed different database record for each of your client. This helps you to manage each of your client’s requirements dexterously. Besides maintaining separate client database helps you manifold if you expertise in a particular professional field like IT, accounts, clerical jobs etc.

Interview management

When you are maintaining several clients in your hand and you need to schedule and operate multiple interviews at a time and every day. Therefore keeping a definite track of each interview that you schedule, different interviews for different job profiles and clients, the dates and time of interview, managing interview venue, time, contacting client, candidates etc requires maintenance of a definite and well managed database.

Therefore there is a definite level of importance and need for recruitment database in recruitment sector. As a recruiter implementing the record maintenance of every work your agency does, all your professional contacts, sources of candidate management, client links etc should be maintained in a definite way, for potential success in business and professional growth.


Some more articles:

Recruitment database      |       IT Recruitment Process      |       Recruitment business      |       Innovative Ways to Gear up My Recruitment Career      |      

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