Job Administrative Assistant III California High attention to detail

Administrative Assistant III

Skills:High attention to detail   Strong organizational skills   Associates Degree  |  Location:California  ,  United States Of America


Job Description - $70,000-$85,000 Palo Alto

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.
• Provides administrative support in a complex team environment to both senior and junior bankers
• Coordinates internal/external meetings and conference calls
• Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
• Responds and follows up on client requests
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinates a high volume of travel arrangements and processes expense reports
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
• Orders supplies and keeps inventory well-stocked

• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Strong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-
task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
• Prior experience in Financial Services support preferred

More information about the job
Are you open to sponsorship?
Is there a possibility to work remote?
Is there equity?
Are there flexible work hours?
Does this position have direct reports?

Does this sound like your next career move? If so, then, now is the time!

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