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Resume rejection email

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Resume rejection email

Follow the 4 Cs in a Resume rejection email to ensure a professional approach

Job applicants all do not get invited for an interview and the one who do not get selected deserve a resume rejection email.

Value of response

Face the fact, that more applications are received for each job than one can actually handle. Yet, nothing is worse when it comes to hearing nothing from a potential employer. Responding to job applicants is not less time consuming for employers, yet, responding with an email shows you are a desirable employer. Precisely, the resume rejection email letter keeps a potential employee encouraged to apply again as you post for some position that the applicant may be qualified.

Notifying importance

The employers notifying the applicants about their resume rejection and for not being selected, gives the job applicants a choice to move on. Many applications arrive through email and so even resume rejection email letter is also acceptable.

 Sample 1:


Applicant’s Name

Applicant's Address

City, State, Zip Code

Dear (Name of the Applicant):

Thank you for applying for the shipping coordinator position at DLT Industries. As expected, we did receive applications in large numbers. However, here I am sorry to notify you that you are not been selected for this position, for the coming interview.

Our committee board of selection thank you for your invested time in applying for the position of shipping coordinator. We also encourage you to keep an eye for our future openings for that you may qualify.

Best wishes for your job search success. Thank you, again, for showing interest in our company.

Best wishes,

(Real Person's Name and Signature)

(His designation)

Sample 2:


Applicant’s Name

Applicant's Address

City, State, Zip Code

Dear (Name of the Applicant):

The response from many applicants for the office manager position we had posted was overwhelming and many seem to be qualified for the same. Right now, we have many resumes in our hands and cannot interview or call all the applicants for the interview.

The purpose of this email to you is to keep you informed that you are not invited for the interview. You have not made the cut that we are expecting in for this job interview. We extend our hope for your job search to end shortly and successfully.

You can apply to us again for more new openings that suit your qualifications with us. Our selection committee encourages you to apply in the future for that you qualify. We appreciate your time taken to apply to us.


HR Manager's Name

On behalf of the Employee Selection

Guideline to rejection email letter

There are many email templates to be sent to the applicants stating resume rejection email. However, the basic and most crucial points are based on 4Cs and they are:

  • Cordial: Recognize their hope, thank them and address their hope.

  • Concise: Keep it to two small paras and a concluding paragraph.

  • Clear: Keep your letter words clear so that no super-eager applicant invests more hopes.

  • Convincing: Keep it open and personal that the applicant stays convincingly encouraged.


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