Accounting clerk job description
Who is an accounting clerk?
An accounting clerk is a member of a company’s accounting department. An accounting clerk is responsible for assisting in both clerical and administrative tasks. In general, the work of an accounting clerk is to ensure that the day to day activities of the company run smoothly. He or she takes care office tasks like;
The resolution of discrepancies related to any of the tasks he or she supposed to perform
Responsibilities of an accounting job description
Among the many tasks that an accounting clerk performs, these are the most common ones;
Sort and collect invoices and checks, match work orders to invoices and process invoices/bills so that they can be paid in a timely manner. Mail checks both employees and other businesses.
Keep a thorough record of all the company’s charges as well as all refunds that have been made, it’s also an accounting clerk’s job to keep track of all consumer issues that require refunds and make sure that the refunds are made on time.
Keep track and record of daily business transactions and recording them in the general ledger system, it is also the responsibility of an accounting clerk to update and maintain accounting journals, ledgers and other records detailing financial business transactions.
Assist any senior accounting personnel with all tasks in the accounting department. They also support supervisory and executive staff in performing administrative and clerical tasks.
Enter data into the computer system using defines computer programs. If the data seems suspicious they have a responsibility to investigate questionable data
Contact consumers to notify them of delinquent accounts and accept any payments made at the time of contact.
Arrange for money transfers from the business to the banks on a daily or weekly basis. Recommends actions to be taken towards resolving discrepancies.
Skills required for an accounting clerk job
Different companies require different skills, however, while this is true there are requirements that are generally needed by all companies. These skills include;
An accounting clerk should be well organized. A high school diploma, however, some companies demand a higher education degree and working experience as an accounts receivable clerk or accounts payable clerk for not less than 3 years.
A complete or comprehensive understanding of all accounting procedures and practices, this includes familiarity with bookkeeping.
The ability to act responsibly and ethically when working with sensitive financial information, whether it is information belonging to the company or individuals.
Accuracy and attention to details.
An accounting clerk also needs to have an aptitude for numbers.
Solid and proper communication skills, with proficiency in speaking and writing.
Computer literacy, as it is the responsibility of an accounting clerk to key in data into various computer and software programs. This includes competency in MS Office, databases and accounting software.
An accounting clerk must be polite and have professional demeanor when working with other companies as well as individual consumers and coworkers.
The willingness and ability to comply with federal and state regulations, as well as the regulations created by the company itself.