POOLING - Executive Smart Staff

Position: Executive Smart Staff

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry''s first AI empowered (human) virtual assistant service.

About the Role: We are looking for a detail-oriented and proactive Virtual Assistant with a strong background in Executive Assistance. In this role, you will provide high-level administrative support while managing various operational and project-based tasks. If you have experience with AI software, project management tools, and remote collaboration, wed love to hear from you!

Key Responsibilities:

Executive Assistance (50%)

• Manage calendars (Google Calendar, Calendly) and schedule meetings
• Handle email management and correspondence
• Follow-ups via email, chat, and/or phone
• Organize travel arrangements, expense reports, and itineraries
• Prepare reports, presentations, and meeting minutes
• Maintain confidentiality and handle sensitive information

General Operations Assistance (50%)

• Assist with data entry, research, and document preparation
• Manage and update project management tools (Asana, Trello, ClickUp, etc.)
• Handle basic bookkeeping or invoicing tasks
• Coordinate with different teams and stakeholders to ensure smooth workflow
• Provide customer support via email, chat, or social media (as needed)

Requirements

Qualifications:

• Quality Assurance, Trainer, Recruitment Specialist, or similar)
• Strong general business support skills, including:
• Administrative assistance
• Calendar and schedule management
• Email and inbox handling
• Basic documentation and reporting
• Professional written and verbal communication
• Excellent English communication skills (both written and verbal)
• Strong organizational, time-management, and multitasking skills
• Tech-savvy and comfortable using tools such as:
• Productivity software (Google Suite, Microsoft Office, Slack, etc.)
• Project management platforms (Asana, Trello, ClickUp)
• AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required)
• Ability to work independently with minimal supervision

Nice-to-Have Skills:

• Experience handling basic graphic design tasks (Canva, Adobe Express)
• Social media management experience

Technical Requirements:

1. Stable high-speed internet with backup
2. Computer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 8GB+, and dual monitor
3. Headset, mic, and webcam for meetings
4. Dedicated and distraction-free workspace

Benefits

What we offer:

1. Salary rate is up to $6/hr based on experience
2. Pandemic-proof job
3. Since you will be working from home, you get to save a lot of time and money.
4. Company team events - Virtual and Offline
5. Tenure Based Benefits
1. HMO coverage up to $50/Month
2. Paid Time Offs

What we don''t offer:

1. All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
2. Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.

Notes:

1. For the best application experience, we recommend using MS Edge as your browser. This ensures optimal performance and minimizes any potential submission issues.
2. Select any of the locations listed below. We''re a fully remote company, so selecting any location from the list doesn''t affect your application.
3. Be sure to monitor your email''s "Spam / Junk folder" so you do not miss any emails from us.
4. Please provide an active mobile phone # (any Network, must have Viber but not a landline #) so we can contact you via text or call if needed.