Dringend! Chef de Partie (m/w/d)

• Coordinate clients, candidates, and recruiters regarding schedule availability.
• Schedule multiple candidates for either onsite or virtual interviews with hiring managers.
• Send out calendar invites to clients, candidates, and recruiters in line with the agreed schedules.
• Set up virtual meeting rooms in platforms such as, but not limited to, Zoom, MS Teams, and Google Meet and share meeting links to the participants via calendar invite.
• Ensure that candidates are well informed of their interview schedule and are given attendance reminders beforehand.
• Provide updates to clients regarding rescheduled and/or canceled interview appointments.
• Build rapport with hiring managers to ensure that candidate hand-offs for client interviews are done seamlessly.
• Properly introduce candidates to client interviewers and vice versa, at the onset of the interview.
• Have a good understanding of the client’s nature of business and their hiring requirements.
• Be updated and knowledgeable on the client’s recruitment process.
• Accurately taking note of client feedback and relaying the same to the recruiters, if applicable.
• Able to conduct paper screening of candidates based on the client requirement during down times.

• Graduated with a bachelor’s degree
• Work experience as either a Scheduling Coordinator, Recruitment Coordinator, or any similar role
• Experience in and knowledge in recruitment is an advantage
• Adept with using MS Outlook, MS Teams, Zoom, Slack, Skype, or other similar communication platforms.
• Adept in using MS Calendar, Calendly, or other similar scheduling platforms.
• Amenable to work on a night shift schedule.
• Able to work from home but is willing to report on site as necessary.
• Graduated with a bachelor’s degree
• Work experience as either a Scheduling Coordinator, Recruitment Coordinator, or any similar role
• Experience in and knowledge in recruitment is an advantage
• Adept with using MS Outlook, MS Teams, Zoom, Slack, Skype, or other similar communication platforms.
• Adept in using MS Calendar, Calendly, or other similar scheduling platforms.
• Amenable to work on a night shift schedule.
• Able to work from home but is willing to report on site as necessary.

What You''ll Do

• Own the CEOs Calendar Inbox: Prioritize what matters, move fast on whats urgent, and keep everything flowing smoothly.
• Manage Across Companies: Juggle schedules, tasks, meetings, and priorities between STAFFVIRTUAL, STRANHOUSE, and future startups.
• Be a Project Manager: Drive initiatives forward. Track deadlines, chase deliverables, and make sure nothing falls through the cracks.
• Support New Business Launches: From research to launch plans, help bring new ventures to life.
• Prep for Success: Own meeting agendas, briefing notes, research, and follow-ups.
• Handle Personal Projects: Support select personal matters with the same energy and discretion you bring to business tasks.
• Travel Planning: Coordinate detailed, efficient travel across the US, Asia, and beyond.

Who You Are

• A hyper-organized operator who gets things done without being asked twice
• Sharp, fast, and clear communicator (written and verbal)
• Entrepreneurial mindset you thrive on variety, building, and solving
• Comfortable moving between multiple companies and projects without dropping the ball
• Tech-savvy you love tools like Slack, Asana, Google Workspace, and CRM systems
• Loyal, discreet, and cool under pressure
• Excited to grow alongside the CEO and future ventures

Requirements

• 5+ years as an Executive Assistant, Chief of Staff, or similar role
• Startup or founder-support experience preferred
• Bachelor''s degree or equivalent hustle
• Based anywhere, but flexible hours are a must (we work across time zones)
• Impeccable English (written and spoken)

Why This Role Rocks

• Work directly with a founder/CEO building multiple brands
• Help launch and grow new businesses
• Exposure to industries like outsourcing, real estate, hospitality, and luxury
• Freedom to own your role and make a massive impact
• Be part of an entrepreneurial journey, not just a job

Perks Benefits:
- Company laptop provided
- HMO coverage on Day 1
- Free HMO dependent
- Paid leaves with unused leave conversion
- Monthly attendance and performance bonuses
- 13th month pay/annual bonus (if applicable)
- Referral bonus
- Monthly prizes and bonuses


Setup: Remote, with occasional travel or office visits (Cebu / Pasig) as needed.
Shift: Flexible