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Accounts Payable Assistant - Now Hiring!
xpatjobs | Location:Makati , Metro Manila
| Country:Philippines
| Work Setup:HybridLocation:Makati, Metro Manila, PhilippinesSummary:TheAccounts Payable Assistantwill be responsible for performing and executing the day-to-day task of Sourcing and Invoice Processing in an efficient and effective manner. He/She will also be responsible for basic issue resolution, communication to different parties and initiate process improvement.Major Duties/Responsibilities:Process Execution(65%)GeneralAll processes that he/she will be doing will be in a timely and accurate mannerUnderstand Standard operating procedures (SOP) for all processes including its revisionSourcingReview purchase requisitions supporting documents to make sure that all the requirements are complete and accurate in accordance with the Procurement PolicyPrepare and create purchase orders based on the approved purchase requisition ensuring that all information (Vendor, particulars, price) is correctCoordinate via e-mail or phone regarding inquiries/ resolutions should there be items not in line with Procurement PolicyInvoice ProcessingDownload regular electronic invoices from the fax server so it can interface in SAPScan invoices for manually received invoicesProcess all type of invoices such as PO, NPO, High priority invoices and special type of invoices.Download blocked invoices from the system, classify it to major reasons and communicate it to business unit or vendor for resolutionPrepare Accounts payable aging and communicate overdue items to business units for resolutionTravel and ExpenseRetrieve faxed receipts from the fax server / receive original hard copy receiptsReview receipts to make sure that all the requirements are complete and accurateScan receipts that were not faxed to the fax server / execute audit in the reimbursement systemCommunicate with employees via email and phone regarding receipt issues and status of expense reportsReview of expense reports paid in line with the Travel PolicyCoordinate with employees via email or phone regarding inquiries should there be items not in line with the Travel PolicyRegular communication with Global Travel Services team about TRIP Receipts updates and findingsAssist on requests for meeting and events planningRecords ManagementResponsible for document filing and retention of Accounts Payable documents such as vendor invoices, expense reports and TP claims processed and paid in compliance with the Corporate Record Retention PolicyMaintains the summary of the filed and archived documents. Updates the records monitoring file which includes the box number, binder number, description of document, year, status, etc. Tracks and updates the database for the borrowed and returned files.Controls/SLA/KPI/Metrics and Other Reporting tasks(15%)Ensure all SLA/KPI/Metrics applicable to his/her process will be metConsistently execute internal control processes in accordance with the company policies and audit recommendationsPreparation of basic reports such as but not limited to time report, summary of invoices, summary of errors, etcVendor/Customer Relationship Management(15%)Provides quick turnaround feedback to basic internal and external customers'' inquiriesDevelop customer relationship with internal customers and external customersAdhoc/Other Tasks(5%)He/She is expected to perform other AP related ad hoc roles that may be assigned to him/her in alignment with his immediate superiorsMinimum Education and Experience Requirements:Education:Bachelors Degree required, in Finance or AccountingExperience:Must have at least1 to 2yearsof experience in general accounting or audit or accounts payableOpen to fresh graduate with CPA licenseKnowledgeable in Microsoft Office Tools such as Excel, Word, Powerpoint, etc.Proficient MS Excel SkillsPreferably with experience in handling advance accounting systems such as SAP, ORACLE, etc.Someone withend-to-end invoicing process experience is preferredSomeone keen to details and can work high volume in a fast-paced environmentAmenable to a shifting schedule ofmorningshift(6AM- 2PM) andmid shift(2PM -10PM) andnight shift(6PM - 2AM) |
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