Executive Assistant & Business Coordinator | Onsite

• Monitor and respond to email enquiries for Carrera By Design, DraftEase, and ArtePorta.
  
• Schedule bookings and manage calendars (especially for showroom visits and quoting meetings).
  
• Triage and escalate urgent matters to you directly.
  

• Act as the direct manager to your Manila-based team.
  
• Delegate tasks, monitor daily output, and ensure deadlines are met.
  
• Lead weekly virtual check-ins and performance tracking.
  

• Ensure all client leads and quotes are followed up on (Carrera and ArtePorta especially).
  
• Use CRM or spreadsheets to track enquiry progress and next actions.
  
• Draft and send polite nudges and review requests.
  

• Reconcile and log basic expenses, receipts, and supplier payments.
  
• Work with your accounts team to chase invoices, issue POs, and keep track of due payments.
  
• Use Xero, MYOB, or similar (depending on what your accounts office uses).
  

• Background in support or operations for a business owner.
  
• Excellent written English (customer-facing emails).
  
• Timezone-friendly (Australia-based or Philippines-based with good overlap).
  
• Experience with MYOB, and team supervision.
  

• Monitor and respond to email enquiries across all three brands.
  
• Manage bookings and coordinate calendars with clients and internal staff.
  
• Supervise our Manila-based team and help ensure tasks are completed on time.
  
• Liaise with the accounts department for bookkeeping supportlogging expenses, checking payments, and following up on invoices.
  
• Track leads, client follow-ups, and pipeline stages.
  
• Help maintain operational efficiency across the brands by proactively identifying gaps or issues.
  

Requirements

• 3+ years of PA/EA experience, preferably working with business owners or across multiple brands.
  
• Strong communication and people management skills.
  
• Competent with email, Google Workspace, and CRMs.
  
• Familiar with basic bookkeeping processes and software like MYOB (preferred).
  
• Reliable, detail-oriented, and excellent with follow-through.
  

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!