Executive Assistant & Business Coordinator | Onsite xpatjobs Pasig , Metro Manila
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Executive Assistant & Business Coordinator | Onsite


xpatjobs       |    Location:Pasig , Metro Manila       |    Country:Philippines

Job Description
Job Summary:
We are looking for a highly organized, proactive, and capable Personal Assistant to help oversee the day-to-day operations of three growing businesses owner: With 3 Companies Carrera By Design (kitchens and joinery), DraftEase (offshore drafting services), and ArtePorta (architectural door supply).

1. Central Inbox Management (All Brands)
  • Monitor and respond to email enquiries for Carrera By Design, DraftEase, and ArtePorta.
  • Schedule bookings and manage calendars (especially for showroom visits and quoting meetings).
  • Triage and escalate urgent matters to you directly.
2. Team Oversight Manila Office
  • Act as the direct manager to your Manila-based team.
  • Delegate tasks, monitor daily output, and ensure deadlines are met.
  • Lead weekly virtual check-ins and performance tracking.
3. Client Follow-Up Pipeline Monitoring
  • Ensure all client leads and quotes are followed up on (Carrera and ArtePorta especially).
  • Use CRM or spreadsheets to track enquiry progress and next actions.
  • Draft and send polite nudges and review requests.
4. Bookkeeping Support (With Your Accounts Office)
  • Reconcile and log basic expenses, receipts, and supplier payments.
  • Work with your accounts team to chase invoices, issue POs, and keep track of due payments.
  • Use Xero, MYOB, or similar (depending on what your accounts office uses).
Ideal Candidate Profile
  • Background in support or operations for a business owner.
  • Excellent written English (customer-facing emails).
  • Timezone-friendly (Australia-based or Philippines-based with good overlap).
  • Experience with MYOB, and team supervision.
Responsibilities:
  • Monitor and respond to email enquiries across all three brands.
  • Manage bookings and coordinate calendars with clients and internal staff.
  • Supervise our Manila-based team and help ensure tasks are completed on time.
  • Liaise with the accounts department for bookkeeping supportlogging expenses, checking payments, and following up on invoices.
  • Track leads, client follow-ups, and pipeline stages.
  • Help maintain operational efficiency across the brands by proactively identifying gaps or issues.


Requirements

Requirements/Skills Needed:
  • 3+ years of PA/EA experience, preferably working with business owners or across multiple brands.
  • Strong communication and people management skills.
  • Competent with email, Google Workspace, and CRMs.
  • Familiar with basic bookkeeping processes and software like MYOB (preferred).
  • Reliable, detail-oriented, and excellent with follow-through.
Additional Job Details:
Set-up and Location: Onsite- Ortigas
Work Schedule: 8:00 AM to 05:00 PM AEST (06:00 AM - 03:00 PM PH Time)
Employment Type: Full-time

All interviews and other hiring requirements are done virtually or through video calls or emails.

Benefits
Join Us and Enjoy!
  • HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Why Join Staff Domain?
At Staff Domain, we are not just another staffing companywe are rapidly growing and transforming the way businesses leverage global talent. We offer a vibrant and collaborative work culture that thrives on innovation, excellence, and continuous learning. With offices in the Philippines, South Africa, India, and beyond, we are a truly global company that embraces diversity and encourages the sharing of ideas. We take pride in our dynamic and support

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