Executive Assistant

Job Description

Experience - 3-6 Years

Location - Hyderabad / Bangalore / Gurugram / Mumbai / Chennai / Coimbatore 

Shift - 6:30 PM - 3:30 AM (IST)

About Role -

We have an exciting role of an Executive Assistant to support Omnicom agencies. This role will require to anticipate and solve problems before they occur, with tact and diplomacy. This role would be responsible to handle sensitive and confidential information.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicoms branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.

We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.

Let us build this, together!

• Connect with other support staff to ensure executive calendars are planned, aligned, and free of conflicts, work with respective executive if there is any conflict.
• Ensure executive has time to complete necessary prep work for meetings, and assist in material development as needed
• Manage high volume travel arrangements (travel 2-3 days a week, multiple cities, several meetings per trip)
• Create role best practices like having a list of car services per city and stakeholder contacts
• Provide occasional travel support including but not limited to purchasing/changing airfare, hotel accommodations, and car service
• Set up conference calls and video conferences, reserve appropriate conference rooms, and order meals and beverages, as necessary
• Work with executive to ensure pressing tasks are handled in a timely manner, and assist where possible
• Follow up with executive on a regular basis to evaluate status of to-do list and add new items
• Submit executives expenses in a timely manner
• Book domestic and international travel for executive
• Provide travel guidance and planning assistance for flights, hotels, and cars
• Work on projects of interest (i.e., DiversTeam, Culture Club, etc.) or projects that are beneficial to the company, as assigned by executive
• Dealing with ambiguity, interpersonal skills, and results-driven preferred

• Masters/Bachelors degree with at least 4 years of administrative experience at the mid to senior management level.
• Excellent interpersonal communication (verbal and written) skills, with the ability to effectively work with employees and external clients at all levels
• The ability to multitask while maintaining a high level of organizational skills
• Excellent follow-up and follow-through skills
• Must be able to handle sensitive and confidential information with a high degree of discretion
• Advanced knowledge of Microsoft Office suite
• Knowledge of the various video conferencing platforms (i.e., Zoom, Webex, Teams, etc)

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