Executive Assistant

Executive Assistant This person is required to assist with managing the executive's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth functioning of daily activities

Execute a broad variety of administrative tasks that facilitate the executive member?s abilities to effectively lead , including assisting with special projects;

Keep abreast with best practices within industry to enable the executive members to effectively respond to the market and all relevant stakeholders.

Manage the executive members calendar, including scheduling meetings, appointments, and travel arrangements.

Coordinate and prioritize the executive's commitments, ensuring optimal use of their time.

Proactively anticipate schedule conflicts and resolve them efficiently.

Correspondence and Communication:

Handle incoming and outgoing communications, including emails, phone calls, and mail.

Draft, edit, and proofread correspondence, reports, and presentations.

Maintain professionalism and confidentiality in all communications 

Meeting and Event Coordination:

Organize and coordinate meetings, conferences, and events, including logistics, agendas, and materials.

Prepare meeting documentation, presentations, and minutes.

Ensure all necessary arrangements, such as venue booking and catering, are made in advance.

Administrative Support:

Provide general administrative support, such as document management, filing, and record-keeping.

Prepare and process expense reports, invoices, and other financial documents.

Assist with research, data analysis, and special projects as required.

Perform internal and external office communication, email and miscellaneous written correspondence.

Qualifications, skills and experience 

Relevant tertiary qualification (preference will be given to Degreed candidates)

Five to seven years of experience as an executive assistant or experience in senior executive setting

Very strong MS office skills (Excel, Word, PowerPoint and Outlook)

Driver?s License

Professional and presentable

Excellent communications skills (both verbal and written)

Personal Attributes

A high level of professionalism, integrity, and ethical behavior

Must be able to maintain strict confidentiality and exercise discretion in handling sensitive information.

Must be able to multitask 

Excellent interpersonal skills to establish and maintain positive working relationships with executives, colleagues, and external stakeholders.

Flexibility to work with various executive team members, all levels of internal management and staff, as well as outside clients and suppliers.

Highly reliable, punctual, 

Good listening skills and be able to adapt communication 

Must be able to prioritize tasks, and remain composed under pressure is crucial. 

Ability to work independently

Ability and willingness to manage multiple priorities 

Ability to comfortably manage multiple administrative tasks and priority changes