Legal Receptionist & Switchboard | 27456

Summary

Must be fully vaccinated 2 shots and booster required. 

Must have MS office and production experience. 

Looking for someone who Has Confidence ability to make decision on his/her own open mindedness time management, organizational skills, teamwork, tech skills most important communication. 

Must have ability to multitask and time manage to handle multiple assignments over the course of the day and keeping requestors in the loop. 

Being flexible to adjust to compensate daily task allocation. 

There is some extensive standing and walking required. Must be able to lift up to 50lbs. 

The dress code is business professional. 

Parking is available.

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Shift timings

9:00 am to 6:00 pm (Mon to Fri)

Job Type: Temp to Engage

Roles & Responsibilities

Provides exceptional customer service to the firm by performing a variety of job duties and responsibilities within the Legal environment. 

Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. 

Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach

Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times.

Answers all incoming telephone calls made to the firm, by following firm phone etiquette expectations and ensuring communication at a professional level.

Engages in company and community service events or firm initiatives, philanthropies. 

Performs light clerical/admin asst duties: o Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required. 

Prepares documents, maintains files and calendars, schedules appointments and meetings as required. 

Prepares legal documents and correspondence from draft or dictated text as required. 

Manages calendars and assists in meeting deadlines as required. 

Provides light housekeeping duties, maintaining an organized work space. 

Provides “value added” services as approved by Site Manager/Supervisor.

Builds professional relationships with clients as well as employees within the firm. 

Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture.

Understands firm culture and expectations in regards to greeting clients and other visitors to the firm. 

Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm. 

Monitors whereabouts of attorney’s and staff in order to appropriately handle telephone calls, visitors and / or questions. 

Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. 

Maintain professional appearance and cleanliness of firm lobby. 

Orders supplies when necessary, organize supply room, supply closets etc. 

Performs light hospitality when necessary, coffee, water, order food, drinks.

Performs other duties as assigned.

Minimum Qualifications

Typically Required: - 

High school diploma required. 

Two years of related business experience preferred, strong preference for Admin experience particularly in a law firm/legal environment. 

Associate Degree or Bachelor’s degree preferred. 

MS Office Suite experience, specifically Word, Excel and Power Point

Excellent customer service skills and detail oriented. 

Ability to handle multiple tasks simultaneously.

Demonstrated organizational and communications skills.

Proactive attitude.

Required Skills

greeting/assisting

receptionist