Administrative Coordinator

Company: Total Shape
Location: Remote
Salary: $3,200 – $3,800/month (based on experience)
Job Type: Full-time | Remote | Flexible Schedule

🧩 Role Overview
We're seeking an organized and proactive Administrative Coordinator to support our growing team with day-to-day operations. You’ll play a vital role in ensuring smooth internal processes, managing schedules, handling documentation, and providing general administrative support across departments.

🛠 Key Responsibilities
Coordinate meetings, internal communications, and project timelines


Manage calendars, travel arrangements, and team scheduling


Maintain internal documentation and file organization


Assist in HR processes such as onboarding documentation and internal policies


Support the leadership team with task tracking and follow-ups


Liaise with vendors, contractors, and external partners when needed



✅ Qualifications
2+ years of experience in administrative or operations support roles


Excellent organizational and time management skills


Strong written and verbal communication


Proficiency with digital tools (Google Workspace, Slack, Notion, etc.)


Ability to work independently in a remote environment


Bonus: Experience in a health or wellness-related company



💼 What We Offer
Competitive monthly salary: $3,200 – $3,800 USD


100% remote work with flexible hours


A collaborative and health-focused work culture


Professional development and wellness perks


Opportunities to grow with a fast-moving digital company



To apply, please follow these instructions:

Search on Google for “Total Shape” then go to our Jobs page from the homepage. This is a test to assess your ability to follow instructions, given that we have hundreds of applicants competing for the position.


Once you reach the Jobs page, fill out the Google Form there. Upload the CV in PDF format using Google Forms.


We will contact you if we believe you’re a good fit. But if you get no response within two (2) weeks, feel free to follow up by sending an email to our careers email with the subject line in this format: Position Applied For - Total Shape.

Due to the large volume of applications we receive, we will only reply to those we deem qualified for the positions applied for.


We will not reply to messages sent to our social media accounts about job applications- all communications from us will only be sent via email.


If you don't receive a message, please feel free to re-apply after 6 months to another opening suitable for you in our company.