Purchasing Specialist

Title: Purchasing Specialist

Location: Andover, MA

Duration: 6 Months with the high possibility of an extension

OVERVIEW

The Purchasing Specialist will work with SAP applied systems and with direct association to Procurement as the primary support function for all purchases for the assigned Wind, Solar, and BESS plants and report directly to the Manager, Contract Management and Purchasing in support of this strategy.

Responsibilities, include, but not limited to:

Perform all SAP transactions in support of all purchasing of materials, services and supplies for the technology assigned to include the following;

Sourcing of new and qualified vendors

Register new vendors with Enel as new suppliers

Achieve the highest value for the procurement while minimizing delivery, quality and performance risks. Find compromises and solutions to drive negotiations to a close under time constraints

Ensure all Purchase Requests/Orders contain correct and complete information

Perform 1st level release of all PR/PO for departments assigned

Create PO for purchases below the current procurement threshold

Obtain approvals of PRs & POs from Managers

Archive purchasing documentation for compliance purposes following Enel policies

Conducting micro tenders, analyzing technical and commercial offers and making awarding decisions

Negotiating pricing with vendors on micro tenders not related to existing contracts

Defining awarding criteria for tender process

Problem solving material sourcing strategy

Troubleshooting system data errors and coordinating resolution with appropriate stakeholders to correct errors

Performing quality control of scope of work and technical criteria documents and coordinating with technical services for refinements, corrections or clarifications

Issue call off purchase orders from existing contracts, providing guidance on what contractual options are available for the requested need, ensuring proper usage

Coordinate with Legal department on negotiation of terms and conditions on micro contracts

Follow up with vendors on delivery of overdue materials

Reviewing open Purchase Orders with site managers to determine if they are still needed or if they should be closed out. Closing/modifying Purchase orders as needed.

Work for purchases above the department’s delegated threshold and recording the proper documentation for each transaction according to Procurement policy.

Sourcing of new and qualified vendors

Coordination of the development of proposal materials, including scope of work, form of quotation and estimated costs.

Read, understand and ensure compliance with ENA policies, processes and procedures in relation to Purchasing activities

Internal interaction within ENA AFC, Procurement, and other departments

Manage audit requirements related to purchasing for the assigned departments as delegated

Troubleshoot system errors/issues as needed for all SAP MM items related to purchasing and escalate if needed

Reporting of various metrics as assigned by Manager

Coordinating/Participating in training activities for site personnel regarding Purchasing Process

Assist site personnel in invoice reconciliation

Available and willing to work overtime outside of normal business hours to fulfill emergency needs on a rotating basis

Skills:

Bachelor’s degree or equivalent experience

Minimum of 5 years of related experience

Ability to independently prioritize and manage multiple tasks/projects to meet deadlines

Superior organizational skills and detail oriented to ensure accuracy and quality

Strong client-facing and internal communication skills

Ability to work as a part of a team and involve others in decisions when appropriate

Strong computer skills with experience on the MS suite including Word and Excel.

Experience with SAP business management software.

Adaptability and flexibility to manage deadline pressure, ambiguity and change

Initiative and drive for high achievement and continuous improvement

Able to interpret legal documents and agreements